Care day centres & disability services

Save hours every week on schedule planning—so you have more time for care.

Automatic planning for care day centres, without migration or training.

Request a demo Works with your existing Google Sheets or Excel
— nothing to migrate.

The (monday) morning problem.

One sick call at 7:30 am. The coordinator spends an hour manually reshuffling — who goes where, which groups still have enough staff, which client absolutely cannot be moved. The result works on paper, but doesn't feel right. And next week it starts all over again.

How the butterfly model works.

When staffing falls short, one day centre moves to low staffing: one staff member stays with a small group, so clients who need routine are not disrupted. The other staff members are freed as butterflies — they go where they are needed most.

The coordinator defines this in a base template. That way, low staffing becomes a predictable part of the weekly routine — familiar to clients and staff, not disruptive.

Scenario — Monday morning
Keuken­werking
Open
Natuur
Open
Creatief
Low staffing
Bewegen
Open
Bakkerij
Open
↓
Creatief staff are freed as butterflies
They reinforce the activities that need extra staffing
High structure need — stays
One staff member stays with the smaller group. Clients who need structure are not disrupted.
Low structure need — flexible
Some clients temporarily join another open activity.

How LiefRooster works.

Step 1

Connect your spreadsheet

Link your existing Google Sheets or Excel file. Your data stays in your own environment. Nothing is migrated or replaced.

Step 2

You tell it what's going on

"Sofie is unexpectedly off today." "Karl is having a rough morning — he'd rather not go to Creative." "Pieter and Jonas shouldn't be in the same group this week." "Movement can only handle three clients per staff member right now." "On Tuesdays someone takes a group for a walk." LiefRooster works through all of it and delivers a proposal that fits.

Step 3

You review and publish

Adjust anything that doesn't feel right — one action, no explanation needed. Once published, staff see their week immediately in the mobile app.

For everyone in the organisation.

Planning coordinator

Save 5+ hours a week—no more manual reshuffling after sick calls or changes.

The schedule is built weekly, but can be updated at any point. When something unexpected happens, you don't start over — LiefRooster recalculates the proposal based on the new situation. You review, adjust where needed, and publish. The calculation is the system's. The decision is always yours.

Override anything, anytime. No explanation required.
Staff member

No surprises at 8 am: your schedule is always in the app on time.

No WhatsApp photo of a spreadsheet. You see your schedule in the app — clear, on time, fair. When the planning changes, you get an automatic notification. No missed messages in a group chat.

Fair rotation, visible to everyone.
Management & HR

Reduce coordinator stress and improve team satisfaction with fair, transparent planning.

Your coordinator spends time on people, not spreadsheets. Fairness tracking gives you the data your works council expects.

Your data stays in your own spreadsheet. Always.
Integration

Two worlds. One connection.

Works with Google Sheets Microsoft Excel coming soon

Your staff keep working in the environment they know. The planning coordinator gets a smart planner and a planning assistant that understands the context. No migration, no learning curve for the team.

Staff

Everything familiar.

  • Your Google Sheets stays unchanged
  • No new system to learn
  • Schedule visible in the app — no extra step
  • Push notification when the schedule changes
Planning coordinator

Everything more powerful.

  • Smart planner calculates the weekly schedule automatically
  • Planning assistant processes absences and context
  • Adjust in LiefRooster, publish to the app
  • Export back to your spreadsheet after publishing

Your data is never stored outside your Google or Microsoft Workspace. We read your Sheets, calculate the schedule, and write the result back to a new tab. Our smart planner runs on Belgian Google Cloud Platform infrastructure. 100% GDPR-compliant, your data stays in your own spreadsheet.

The butterfly modelThe only planning model designed specifically for care day centres.
Your existing spreadsheetsNo migration, no training — LiefRooster works with what you already have.
GDPR-compliant and secureYour data stays in your own environment, on Belgian infrastructure.

What it looks like.

Two screens do most of the work. The year overview shows where every week stands in the planning cycle. The week screen is where you review, adjust, and publish.

Year overview

Planning ‹ 2025 › Published Draft Updated draft Current week Not created JAN W1 W2 W3 ✓ W4 ✓ FEB W5 ✓ W6 ✓ W7 ✓ W8 ✓ MAR W9 ✓ W10 ✓ W11 ✓ W12 ✓ W13 ✓ APR W14 ✓ W15 ✓ W16 D W17 D MAY W18 ✓ W19 ✓ W20 D W21 D W22 D! JUN W23 02/06 W24 W25 W26

Week schedule

‹ W23 · 02/06 – 06/06/2025 PUBLISHED › Low staffing Butterflies Food Nature Creative Movement Craft Monday 2 June AM Jan B. Lena V. Sophie D. Tom M. LOW STAFF. Kim D. Marc W. Els K. Nora K. PM Jan B. Lena V. Sophie D. LOW STAFF. Kim D. Marc W. Nora K. Tuesday 3 June AM Els K. Lena V. Sophie D. LOW STAFF. Kim D. Marc W. Jan B. Nora K. Tom M. PM Els K. Sophie D. Lena V. LOW STAFF. Kim D. Marc W. Nora K. Wednesday 4 June AM Jan B. Sophie D. LOW STAFF. Kim D. Els K. Marc W. Tom M. PM Jan B. Sophie D. Lena V. LOW STAFF. Kim D. Els K. Marc W. Validate New schedule Publish

The planning assistant.

Ask questions about the schedule in plain language. The assistant analyses the rota, highlights critical slots, and suggests concrete changes — with a confidence level per suggestion.

Planning assistant — Q&A and slot highlights

Planning assistant — weekly schedule with chat window for open slots in Keukenwerking activity

Do you recognise the Monday morning feeling?

Request a personal demo — we'll get in touch within 24 hours to schedule it together.